General Services Administration (GSA) Request for Lease Proposal (RLP), Solicitation No. 9TX332, Dallas, Texas

Redacted � Justification for Other Than Full and Open Competition, Succeeding Lease U.S. General Services Administration GSA Region 7 Region 7, Leasing Division JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION PROJECT NUMBER: 9TX3332 Agency Name: (Redacted) - xxx 1. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED. The General Services Administration currently leases xxx ABOA / xx rentable square feet (RSF) of office space at xxx, Dallas, Texas under lease number LTXxxxx for the xxx and xxxx. The current lease expires xxx. Approval is requested to negotiate a succeeding lease with the incumbent Lessor without full and open competition for continued occupancy at this leased location. The procedures for pursuing a succeeding lease are detailed in GSAR 570.402: Succeeding Leases.xx2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY�S NEEDS (INCLUDING ESTIMATED VALUE). xxx submitted a continuing need letter on xxxxx and xxx rentable square feet of office and related space. To satisfy the xxx mission requirements, the facility must be: ? In a professional office setting. ? Main entrance reception area within the suite is required. ? Limited floor access thru elevator controls, or o from desk security (main entrance), or o keycard suite entrance ? The building shall not be near a site with major road work, extensive construction, or other activities that will generate noise within the offered space. ? 30� or more between columns ? Public areas including public corridors, doorways, toilet rooms, elevator cabs, and signage should comply with 2010 American with Disability Act accessibility standards or most current version. ? The building should have a loading dock. Also, the building must have a freight elevator or a large passenger elevator that can be used for moving case files tenant space. ? HVAC equipment shall be capable of providing after-hours and weekend heating/cooling on request. ? 24 hour/7 days per week heating/cooling is required for a computer server closet. ? Structured parking space shall be provided. If structured spaces are not available, surface parking spaces will be considered if they are deemed adequately secure by the agency. ? Additional, on-site structured or surface parking spaces for the agency staff and visitors is desirable. If on-site parking cannot be provided, off-site or public parking shall be available no more than 2 blocks away from front door of the subject building. Revised 10-23-2023 This requirement is for xx ABOA/ x RSF of space for xx years of term to commence on xxx. The estimated cost of this lease is $ xx per rentable square feet per year for an annual cost of $xxx and a total xxx. There is no vacant Federal Space available.. 3. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION. 41 U.S.C. 3304(a)(1): Only one responsible source and no other supplies or services will satisfy agency requirements. This statutory authority is implemented through GSAR 570.402. In accordance with GSAR 570.402, use of the sole source authority is appropriate where it is determined that award to any other offeror would result in substantial duplication of costs to the Government that are not expected to be recovered through competition. 4. DEMONSTRATION THAT THE PROPOSED CONTRACTOR�S UNIQUE QUALIFICATIONS OR NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED. It is in the best interest of the Government to remain at the current location. Award to other than the current Lessor would require relocation of the entire requirement and would cause xx to move and the replication costs that would not be recovered through competition. Relocation costs are estimated to be $xxx Additionally, this allows the Government to make use of existing tenant improvements, avoiding replication costs of $xx. The space includes offices and specialized conference/training rooms to support xx services and support staff�s daily activities. A cost-benefit analysis was completed following the procedures set forth in GSAR 570.402-6. The cost of relocating xxx using the low-cost quote exceeds the cost of remaining at xx. The total savings to the Government is $x. 5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE. Per the requirements of GSAR 570.402, the GSA Lease Contracting Officer placed an advertisement on the Contracting Opportunities domain of SAM.gov on xx for xx days. 6. DEMONSTRATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE. Recent market surveys conducted by PBS in DALLAS; TX showed the rental rate within the delineated area ranges from $xx to $xx00 per RSF. CoStar Market Report Therefore, the proposed rental rates for this succeeding lease of xx. On xx, PBS conducted market research using CoStar and identified xx potentially acceptable locations (xx plus the incumbent) that might meet the agency�s needs within the delineated area. Any potential location that has been identified as �Approved� on the attached CoStar report are based solely on the annotated RSF. In addition, PBS posted an advertisement conforming to GSAR 570.402-2 on the Contract Opportunities domain of SAM.gov website on x. The incumbent Lessor�s expression of interest indicated that the rate would be $xx per RSF. The interested party that provided the lowest cost quoted a rate of $x per RSF in its expression of interest. See Figure 1 below for the results of the market research and SAM.gov advertisement, including the incumbent. Address Source [EOI/CoStar, etc.] Asking Full-Service Rental Rate Revised 10-23-2023 Revised 10-23-2023 Figure 1: Market Research Comparable 8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION. FTC has conducted an internal review of their existing space and found that the internal cost analysis of the Tenant Improvements invested over the past two years exceed to value to relocate. Current facility meets the current mission needs. 9. LIST OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION. XX, Dallas, Texas 10. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION. There are no systemic barriers to competition. If the agency has a continuing need for space upon lease expiration, GSA will follow all authorities, regulations and policies applicable to lease acquisition. Should there be remaining useful life in the Government�s tenant improvements, the Government will consider the cost of moving from the existing location, and the cost to build out new space when deciding whether to undergo a competitive action. Additionally, objective scrutiny will be given to the customer agency�s mission and security requirements (if applicable) to eliminate unnecessary agency space requirements that may be deemed unduly restrictive. Revised 10-23-2023 11. CONTRACTING OFFICER CERTIFICATION. By signature on this Justification for Other than Full and Open Competition, the GSA Lease Contracting Officer certifies that the award of a succeeding lease of x RSF is in the Government�s best interest and that this Justification is accurate and complete to the best of the GSA Lease Contracting Officer�s knowledge and belief. __________________________________________________ Date_____________________ x, Lease Contracting Officer 12. PREPARER�S TECHNICAL CERTIFICATION. I certify that the supporting data used to form the basis of this Justification is complete and accurate to the best of my knowledge and belief. ___________________________________________________ Date______________________ x, Project Manager 13. REVIEW, CONCURRENCE, AND APPROVAL Reviewed by: __________________________________________________ Date_____________________ 7L Legal Counsel Concurred by: __________________________________________________ Date_____________________ Leasing Director Concurred by: __________________________________________________ Date_____________________ x, Competition Advocate Approved by: __________________________________________________ Date_____________________