Hotel Accommodations for SCARNG Yellow Ribbon Event 26-28 April 2019

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The South Carolina National Guard will award a Firm-Fixed Price Contract. This announcement constitutes only the solicitation; a Performance Work Statement (PWS) is provided. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-95. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This solicitation, W912QG-19-R-0007, is being issued as a Request for Quote. This procurement is full and open competition. The NAICS code for this acquisition is 721110 with a size standard of $32.5 million. The Yellow Ribbon Family Program for the South Carolina Army National Guard needs hotel and meeting space accommodations for a Yellow Ribbon Event being held 26-28 April 2019. This location must be a full service hotel located within Columbia, SC zip code 29210. Restaurants or catering services must be available on the premise. The contract will be awarded to the lowest priced technically acceptable proposal. Technical acceptability is meeting all solicitation AND performance work statement (PWS) requirements (SEE ATTACHMENT). A site visit to the hotel may be required prior to award. The Place of Performance will be the hotel provided in the selected offer. Vendor is required to identify the number and types of rooms in their quotes if they are not broken down into double size bed rooms, king size bed rooms, queen size bed rooms or two queen size bed rooms on the line items. All sleeping rooms must be at or below the Government's per diem rate. The quantities listed are ESTIMATES ONLY. No more than the requested quantities will be required; should less quantities be required due to registration numbers for the event, the vendor shall invoice ONLY FOR QUANTITIES USED. Final counts shall be given to the vendor NO LATER THAN April 25, 2019 at 5:00 PM EST. For quoting this event, be sure to follow the Contract Line Item Structure listed below. Remember that the Government is a tax exempt organization and we are not able to pay service fees or gratuities. Master Bill (ON CONTRACT) Line Item 0001: Hotel Rooms Friday night/50 rooms and Saturday night/150 rooms Quantity: 200 Unit of issue: Each Unit Price: $ _____ Line Item Total: _____ Line Item 0002: Occupancy Tax (if applicable) Friday night/50 rooms and Saturday night/150 rooms Quantity: 200 Unit of issue: Each Unit Price: $ _____ Line Item Total: _____ Line Item 0003: Breakfast Coupons Saturday - Qty. 100 Sunday - Qty. 300 Quantity: 400 Unit of issue: Each Unit Price: $ _____ Line Item Total: _____ Line Item 0004: (1) General Session Room (Saturday Only), (3) breakout rooms, and (3) Childcare Rooms needed for Saturday &Sunday Quantity: 7 Unit of issue: Lot Unit Price: $ _____ Line Item Total: _____ Line Item 0005: Adult Lunch on Saturday Quantity: 400 Unit of issue: Each Unit Price: $ _____ Line Item Total: _____ Line Item 0006: Child's Lunch on Saturday Quantity: 50 Unit of issue: Each Unit Price: $ _____ Line Item Total: _____ Line Item 0007: PSAV-AV Support Package on Saturday and Sunday Quantity: (2) Wireless Mic, (2) 10" Screen with Support Package, (1) Internet Connection, (2) 8x8 Riser/ Podium, audio sound for laptop Unit of issue: Lot Unit Price: $ _____ Line Item Total: _____ Line Item 0008: Exhibitor Tables on Saturday Quantity: 25 Unit of issue: Each Unit Price: $ _____ Line Item Total: _____ Grand Total CLINs 0001-0008: ________________ The following FAR/DFAR clauses and provisions are applicable to this acquisition: 52.203-19 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements of Statements 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-21 Basic Safeguarding of Covered Contractor Information System 52.204-22 Alternative Line Item Proposal 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.211-18 Variation in Estimated Quantity 52.212-1 Instructions to Offerors--Commercial Items 52.212-2 Evaluation--Commercial items Basis of Award: Lowest Priced Technically Acceptable (LPTA). Technical acceptable is meeting all solicitation and performance work statement (PWS) requirements. 52.212-3 ALT I Offeror Representations and Certifications--Commercial Items. Include completed copy of this provision with your proposal or indicate (with DUNS Number) that current information is available on the federal government website SAM (https://www.sam.gov/). 52.212-4 Contract Terms and Conditions--Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation 2013-O0019) 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor 52.222-19 Child Labor -- Cooperation with Authorities and Remedies 52.222-21 Prohibition Of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Equal Opportunity For Workers With Disabilities 52.222-50 Combating Trafficking in Persons 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer-System for Award Management 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.252-2 Clauses Incorporated By Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 255.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7011 Alternative Line Item Structure 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.211-7003 Item Unique Identification and Valuation 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System-Statistical Reporting in Past Performance Evaluations 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.244-7000 Subcontracts for Commercial Items To be awarded this contract, the offeror must be registered in the System for Award Management (SAM). The registration must be ACTIVE. The website for SAM is https://www.sam.gov/portal/public/SAM/. All vendors MUST have a publicly visible registration in SAM. Duns & Bradstreet, CAGE Code & Federal Tax ID number, and solicitation number MUST be listed on quotes. Please complete requirements at FAR 52.212-3. All questions in response to this notice must be submitted by email to fontane.l.mathis.mil@mail.mil no later than 10:00am (EST) Friday, 15 February 2019. Please include the Solicitation number in the subject line of the email. The deadline for quotes is Tuesday, March 5, 2019 by 12:00 PM EST. Email final quotes to fontane.l.mathis.mil@mail.mil. Please include the Solicitation number in the subject line of the email.