S208--Routine Ground Maintenance and Emergency Landscaping Services at St. Louis VA Medical Center – Jefferson Barracks

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT GROUNDS MAINTENANCE SERVICES JEFFERSON BARRACKS VA MEDICAL CENTER DISCLAIMER This Request for Information (RFI) is issued solely for information and planning purposes. The Government does not intend to award a contract on the basis of this RFI, nor will the Government pay for any information provided. Responses will be treated as information only and not as a proposal. Responses are voluntary, are not offers, and cannot be accepted by the Government to form a binding contract. The Government may use the information received to inform acquisition planning and market research conducted in accordance with FAR Part 10 and RFO FAR Part 15.101(c). SOURCES SOUGHT OBJECTIVE This is not a solicitation. This sources sought notice is issued to identify qualified and capable sources, obtain industry feedback, and assess the availability of small business concerns under NAICS 561730 (Landscaping Services). The Government may use the results of this notice to determine the appropriate acquisition strategy. If a solicitation is later issued, it will be announced separately. REQUIREMENT The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, seeks industry input from capable sources able to provide Grounds Maintenance Services at the Jefferson Barracks VA Medical Center. The draft Performance Work Statement (PWS) describing the requirement is attached. INFORMATION REQUESTED Complete and fully detailed responses are essential for the Government to accurately assess the availability and capability of qualified small businesses. Responses that fail to address all requested information, or that contain vague or generalized statements, will not be considered for market research purposes and may adversely affect the Government s determination regarding small business set aside decisions. Interested parties capable of performing the required services should submit the following information: 1. Company Information Company name: Address: Point of contact: UEI number: Business size and socio economic status (e.g., SDVOSB, VOSB, WOSB, HUBZone, Small, Large) under NAICS 561730: Confirmation whether the company is considered small under the applicable SBA size standard of $9.5 Million: 2. Market Research Pricing Provide indicative industry pricing for planning and budgetary purposes only. Pricing provided will be used solely for market research and will not be evaluated as an offer. ITEM NUMBER DESCRIPTION EST. QTY EST. Unit Price 0001 The contractor shall provide all labor, supervision, equipment, materials, and supplies necessary to maintain all lawn and landscaped areas of the Jefferson Barracks campus. To include mowing, edging, blowing, Line Timming, Trash removal, Weed removal weekly between April 1 October 31 in accordance with the Performance Work Statement (PWS) 34 WK � 0002 Perform mowing, leaf removal, and debris removal (such as sticks, leaves, and trash that must be cleared prior to mowing) on an as needed basis during non-growing season and only when directed by the COR between the months of November 1 March 31 in accordance with the PWS, 4 WK 0003 Fertilizer, Mulch, Seed, Pesticide application and any other landscaping materials in accordance with the Performance Work Statement. 2 EA 3. Capabilities Statement Will you, as the prime contractor, perform the grounds maintenance services directly (do not answer yes if you have a subcontractor, partner, teaming agreement, 1099s that will perform the grounds maintenance services)? If so, describe your relevant experience, equipment, staffing, and any state or professional licensing applicable to grounds maintenance services at the Jefferson Barracks VA Medical Center. If you do not directly perform grounds maintenance services but will use a subcontractor, teaming partner, partner, and/or 1099s to perform services, see #4 below. Based on the draft Performance Work Statement, estimate how often the use of herbicides/pesticides will be required at this site. Describe the type of herbicides and/or pesticides required for this work. Indicate whether a State of Missouri commercial applicator license is required for the determination and use of any herbicides/pesticides under this requirement. State whether you, as the prime contractor, hold this license or whether you plan to subcontract these services. Describe how often the subcontractor will be used for consultation and/or performance of herbicide/pesticide application services. 4. If you do not directly perform grounds maintenance services but will use a subcontractor, teaming partner, partner, and/or 1099s to perform services under this requirement: Describe in detail, referencing specific sections of the Performance Work Statement (PWS), the labor, equipment, and supervision you, as the prime contractor, will provide, and identify which PWS services you will perform. Vague or general statements that do not allow the Agency to identify which PWS services you will perform will not be considered for market research purposes and may lead the Agency to conclude that you are not a viable source. Describe in detail the tasks that your subcontractor(s), teaming partner(s), partner(s), 1099s will provide from the PWS; How the distribution of work described above complies with VAAR 852.219-75, limitations on subcontracting; 5. Complete the table below: Grounds Maintenance Task (From PWS) Will SDVOSB Self Perform? (Yes/No) If Subcontracted and Known: Firm Name and UEI Number Firm is Similarly Situated? (Yes/No) Estimated Percent of Total Effort Estimated Dollar Value Paid to Subcontractor(s), teaming partner, 1099s Weekly mowing (April Oct.) (CLIN 0001) Yes / No __________ Yes / No ____% $_____ Trimming / edging (CLIN 0001) Yes / No __________ Yes / No ____% $_____ Weed control (manual / chemical) (CLIN 0001) Yes / No __________ Yes / No ____% $_____ Seasonal cleanup (CLIN 0003) Yes / No __________ Yes / No ____% $_____ Leaf removal (Nov Mar, as needed) (CLIN 0002) Yes / No __________ Yes / No ____% $_____ Debris removal (CLIN 0001 & CLIN 0002) Yes / No __________ Yes / No ____% $_____ Tree / shrub maintenance (CLIN 0001 & CLIN 0002) Yes / No __________ Yes / No ____% $_____ Procurement & application of fertilizer, mulch, seed (CLIN 0003) Yes / No __________ Yes / No ____% $_____ Chemical application (licensed personnel only) (CLIN 0001, CLIN 0002, & CLIN 0003) Yes / No __________ Yes / No ____% $_____ 5. Federal Contract Vehicles Identify any applicable Federal Supply Schedule or other Government-wide contract vehicles your firm holds that may be suitable for acquisition of these services (e.g., GSA Schedules). 6. SDVOSB/VOSB Certification If claiming SDVOSB or VOSB status, indicate whether your firm is certified under SBA s Veteran Small Business Certification (VetCert) Program. SUBMISSION INSTRUCTIONS Responses shall be submitted by email only to: Leslie Ross Email: Leslie.Ross2@va.gov Telephone responses will not be accepted. Responses are due no later than September 1st, 2026, at 12:00 p.m. CT.